Privacy Policy

Last updated: 10 October 2026

KU Automation is a trading name of SwiftModa Ltd, a company registered in England and Wales. This Privacy Policy describes how we collect, use, and protect personal data when you engage us for engineering automation, AI consulting, independent technical review, or use our website at www.ku-automation.com.

1. Who we are

Data controller: SwiftModa Ltd (trading as KU Automation), United Kingdom.
Contact: contact@ku-automation.com
Services: AI-powered engineering automation, independent technical review, custom software development, CAD-integrated package design.

2. What data we collect

a) When you contact us or request a proposal

• Name, employer, role, email, phone, LinkedIn URL
• Project description, technical scope documents (RFQs, specifications, drawings, data sheets)
• Commercial context (timeline, budget range, decision-makers)

b) When we deliver services

• Technical documents, process data, equipment lists, calculation inputs/outputs
• Deliverables and version history (PDFs, scripts, CAD files, reports)
• Communication records (email, WhatsApp, call notes) for the duration of the engagement

c) Automatically collected

• IP addresses, browser type, pages visited (standard website analytics via Google Analytics)
• Form submission timestamps

3. How we use your data

• To respond to enquiries and prepare proposals
• To deliver contracted services and generate agreed deliverables
• To process invoicing and tax records (HMRC obligations)
• To maintain audit trail of calculations and recommendations (professional engineering indemnity)
• To improve our service offering (anonymised, aggregated insights only)
• To send occasional updates about new capabilities (opt-in only, you can unsubscribe at any time)

4. Legal basis for processing (UK/EU GDPR)

• Contract — processing is necessary to deliver services you have engaged us for
• Legitimate interests — pre-sales communication, audit trails, service improvement
• Legal obligation — tax, accounting, professional engineering indemnity
• Consent — any marketing communications (opt-in)

5. Who we share data with

We share only with the following categories of recipient:

• Vercel Inc. — website hosting
• Google LLC — Workspace email, Analytics, Drive (where client agrees to Drive-based delivery)
• Anthropic / OpenAI / other AI providers — where you authorise AI processing of your documents (we will always confirm before uploading your materials to an AI service)
• Your own authorised recipients — collaborators, your client, or regulators where you have instructed us to share deliverables
• Legal authorities — if required by law or court order

We do not sell personal data. We do not share your technical documents or project details with any third party without your explicit, prior consent.

6. Confidentiality of technical materials

Technical documents you share with us (RFQs, specifications, drawings, process data, pricing information, proprietary methodologies) are treated as confidential by default. We will sign a mutual NDA on request before you share sensitive materials. Deliverables we produce for you are your intellectual property; the methodology and reusable code behind them remain KU Automation's intellectual property unless otherwise agreed.

7. Data retention

• Active project data: for the duration of the engagement
• Project archives (deliverables, communication, calculation inputs): 7 years (professional indemnity requirement)
• Invoicing and tax records: 7 years (HMRC)
• Website analytics: 26 months (Google Analytics default)
• Marketing contact lists: until you unsubscribe

8. International transfers

Our service providers (Vercel, Google, AI providers) may process data in the United States and other jurisdictions. We rely on EU Standard Contractual Clauses and the UK International Data Transfer Addendum to ensure equivalent protection.

9. Your rights (UK/EU GDPR)

You have the right to access, correct, delete, restrict, object to, or receive a portable copy of your personal data. You may withdraw consent at any time. To exercise any of these rights, email contact@ku-automation.com. You may also lodge a complaint with the UK Information Commissioner's Office — ico.org.uk.

10. Security

We use TLS encryption in transit, encrypted storage for sensitive materials, access controls on all project repositories, and multi-factor authentication on all operational accounts. Technical documents are kept in restricted-access storage; access is limited to engineering personnel assigned to your project.

11. Cookies

Our website uses minimal cookies — essential cookies for site function, and Google Analytics cookies for understanding visitor behaviour. We do not use advertising, tracking, or profiling cookies.

12. Changes

We may update this policy. Material changes will be notified by email to active clients. The "Last updated" date reflects the current version.

13. Contact

KU Automation (SwiftModa Ltd)
Email: contact@ku-automation.com
Website: www.ku-automation.com